15
concurrent events managed
"I went from 6 spreadsheets and a prayer to one dashboard that tells me exactly where every dollar is. My clients think I have a staff of five."
Priya Mehta
Lead Planner · Ivory & Fig Events
PlanbookLive Calculator
National median data · Feb 2026 · EditableEvery vendor, every dollar,
every RSVP. One dashboard.
The spreadsheet graveyard where weddings used to be planned, finally buried. Start with your real budget below — no signup required.
14avg vendors per wedding
$34,200avg US wedding cost 2025
20 moavg planning timeline
65%couples go over budget
PLANBOOK — BUDGET_ESTIMATOR_v2.1LIVE
US_MEDIAN: $18,231|2025 DATA
TAGCATEGORYAMOUNT% TOTAL
VENUEVenue & Rental
$
32.9%
F&BCatering & Bar
$
21.6%
PHOTOPhotography
$
8.9%
FLORALFlorals & Décor
$
7.4%
MUSICMusic & Entertainment
$
5.8%
PLANPlanner / Coordinator
$
10.8%
ATTIREAttire & Beauty
$
9.5%
MISCStationery & Misc
$
3.2%
TOTAL BUDGET+$19,769 above median
$38,000Your budget is ready to save.
Get vendor tracking, RSVP management, and timeline tools — free.
ALLOCATIONLIVE
Total$38K8 items
Venue & Rental
33%Catering & Bar
22%Photography
9%Florals & Décor
7%Music & Entertainment
6%+3 more23%
VS. US MEDIAN▲ ABOVE
$0$50K
VENDOR CONTRACT TRACKINGLIVE BUDGET DASHBOARDGUEST RSVP MANAGEMENTSEATING CHART BUILDERTIMELINE AUTOMATIONCHANGE ORDER ALERTSMULTI-EVENT PORTFOLIODIETARY TAG FILTERINGVENDOR CONTRACT TRACKINGLIVE BUDGET DASHBOARDGUEST RSVP MANAGEMENTSEATING CHART BUILDERTIMELINE AUTOMATIONCHANGE ORDER ALERTSMULTI-EVENT PORTFOLIODIETARY TAG FILTERING
68%
of wedding budgets experience at least one significant overrun — averaging $10,000 above original estimates.
Source: The Knot 2025 Real Weddings Studyn=10,474
Avg. Total Overrun
$10,000
across 6 primary categories
BUDGET LEAK ANALYSISWATERFALL
PlannedOverrun
Catering & Bar+44%+$3,600
Florals & Décor+50%+$1,400
Photography+21%+$700
Venue ExtrasUNPLANNED+$2,200
Music & AV+41%+$900
Attire & Beauty+33%+$1,200
CHANGE ORDER TRACKER
Rosewood CateringPENDING_APPROVAL
Guest count +12+$2,160
Bloom & Co. FloralsAPPROVED
Arch upgrade+$840
Meridian PhotographyFLAGGED
Overtime 2hrs+$450
Pending changes+$3,450
VENDOR LOCK ALERT
3 contracts have non-refundable clauses within 30 days of event. Total at risk: $14,200
11.4
Active weddings managed per planner, on average. Without portfolio visibility, that's 11.4 chances for a missed deadline.
SHOWING5 EVENTS/ THIS WEEKEND
PORTFOLIO VIEW — SPRING 2026
3 ON TRACK·1 AT RISK·1 CRITICAL
IDCOUPLE & VENUEDATEGUESTSBUDGET %STATUS
E001142ON TRACK
Chen & Rodriguez
The Willowbrook Estate
19d
out
65%
E00288AT RISK
Nakamura & Patel
Harbor Light Pavilion
26d
out
90%
E003210ON TRACK
Williams & Thompson
Rosewood Gardens
40d
out
53%
E004175CRITICAL
Okonkwo & Sharma
The Grand Meridian
47d
out
95%
E00595ON TRACK
Martinez & Lee
Cliffside Terrace
54d
out
49%
EVENT DETAILON TRACK
Chen & Rodriguez
The Willowbrook Estate · Mar 15, 2026
Budget Used$31,200 / $48,000
65% allocated$16,800 remaining
Tasks Complete38/47
14
Vendors
142
Guests
19
Days Out
NEXT DEADLINE
Final headcount to caterer
Due in 3 days · Rosewood Catering Co.
FIELD REPORTSn=4,200+ planners
Planners who stopped
apologizing for spreadsheets.
$4,200
in fees recovered
"The change-order tracker alone saved my client $4,200 in fees we would have missed. The catering contract had a clause nobody caught until Planbook flagged it."
Marcus Washington
Day-of Coordinator · Milestone Moments DC
94%
client satisfaction rate
"Our average client spends 20 months planning. With Planbook, they actually enjoy it. The dashboard makes them feel in control instead of underwater."
Sofia Reyes
Senior Wedding Planner · Casa Blanca Weddings
3×
disasters averted this year
"I coordinate 6 weddings on peak weekends. The timeline conflict detector has saved me from disaster three times this year. Worth every penny."
James Okafor
Founder · Pinnacle Event Group
280
guests filtered in 4 seconds
"The guest dietary tag filter is something I didn't know I needed. Filtered 280 guests by vegan + nut allergy in 4 seconds. My caterer was floored."
Ananya Krishnan
Wedding Planner · Bloom & Thread Events
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FREE REPORTPDF · 24 pages · 2025 data
Download the 2025 Wedding Cost Report
National median costs by category, regional variance from $16K (Alaska) to $96K (Manhattan), and the 7 vendor clauses that cost couples the most.
4,200+
Active planners
$2.1B
Budgets tracked
47,000+
Weddings planned
4.9★
Average rating